CPCC and PCC Minutes | Wheldrake Church

Co-ordinated Parochial Church Council held on 12^th May 2025 in Church Cottage, Wheldrake

Present: Mr P Botting(W) (Chair), Mrs R Smith(W), Mrs B Carter (W), Mrs T Martin (W), Mr I Broster (E), Mr K Jaynes(W), Mr S Reilly-Usher(S), Mr S Fell (T), Mrs E Sherbourn-Spence (S), Dr A Hodgson (W), Mr N Black (W), Mrs C Harwood (E) Mrs R Slater-Carr (E), Mr G Denby (W) (Minutes)

Apologies: The Revd D Long, Mrs M Rawet (W) Mrs J Patrick(T), Mrs B Urwin (W), Dr A Stead (E), Mr E Smith (W)

Opening worship: Mr P Botting opened the meeting with prayer

Welcome: Two new members: Mrs Carol Harwood and Mrs Rosie Slater-Carr were welcomed.

Date of Next Meeting: Thursday 24^th July 2025 in Church Cottage 7.30 pm.

n Church Cottage 7.30 pm.

Co-ordinated Parochial Church Council held on 24^th July 2025 in Church Cottage, Wheldrake

Present: The Revd J Doyle-Brett, Mr P Botting(W), Mrs M Rawett,(W), Mrs A Dodd,(W), Mr N Black (W), Mr I Broster (E),, Mr S Reilly-Usher(S), Dr A Hodgson (W), Mr N Black (W), Mrs C Harwood (E) Mrs R Slater-Carr (E),Dr A Stead (E),Mrs J Patrick (T),Mrs B Urwin (W) Mr G Denby (W) (Minutes)

Apologies: Mrs R Smith (W), Mr E Smith (W), Mrs B Carter (W), Mr K Jaynes (W)Mrs T Martin (W), Mr S Fell (T)

Opening worship: The Revd J Doyle-Brett opened the meeting with prayer.

	COMMENT	ACTION
21/25	Declaration of Interest: None
22/25	Correction and adoption of minutes from 12^th May 2025 The minutes were accepted as a correct record and signed by the Chair.
23/25	Action points from last meeting: Mr K Jaynes as Treasurer of Wheldrake, had agreed to contact treasurers of the other churches to agree a proportional commitment to financing administration, fees and multiply ministry in the Benefice.
24/25	The Priest in Charge’s Report: The report had been circulated. The Revd. J Doyle-Brett spoke about her experiences during her recent sabbatical. Whilst there were several difficulties, she had some joyful moments in the Hebrides, and in Assisi. She felt that had been a particularly rewarding time with prayer, quietness, company, and Italian cuisine Jackie also reported that the curate, The Revd D Long, was finding travelling difficult, as she had osteoarthritis in her knees, and was hoping to move closer to York. This would mean changes to the service pattern as Jackie would be the only priest in the Partnership. It was likely that Family services would be reduced, and that resources in that area, would be concentrated on Messy Church which is very successful in attracting parents and children. The Diocese has accepted a proposal that a 0.2 stipend could be paid to a priest instead of the House for Duty. This would give more flexibility in trying to recruit an extra priest. The new pattern of services would be: Thorganby, Stillingfleet, Naburn 1 service per monthSutton and Elvington 2 services per monthWheldrake and Escrick 3 services per month The BCP Morning Prayer services will be moved to 9.00 am to enable a visiting priest to take a 10.30 service in addition
25/25	The Deanery Partnership Report: There was no Deanery report
26/25	Safeguarding: Mike Beresford, the Partnership Safeguarding Officer stated that he was not aware of any safeguarding concerns in the Partnership. He was now working on the Safeguarding Hub, which will manage individual roles and records. A statement from Mike showing how each person can set up their training record, which can then be seen by the Safeguarding officer, will be forwarded to members.
27/25	Free Will Offering: Each Church in the Benefice is required to inform the Diocese of their FWO for 2026, by the end of September 2025. A leaflet which is available, asks that by 2030, the Partnership should be able to pay the cost of ministry for its churches. The cost of a full-time incumbent amounts to £76,000 per annum. We were informed that the Church Commissioners would be investing £1.6 billion into Dioceses to assist with pensions, stipends, the training of new priests, and support for low-income parishes
28/25	Policy Revisions: None
29/25	Update plans for growth: No update
30/25	Any Other Business. The Rivers Partnership is active, but needs to be updated. It was commented that there was no record of the website in the Google search engine. It was noted that the quinquennial reports for Elvington and Wheldrake were not yet available, despite the work having been done several months ago.

Date of Next Meeting: Monday 8^th September at 7.30 pm in Church Cottage, Wheldrake. Please note this is a change from an earlier date. Future meetings are planned for Wednesday 12^th November 2025 and Monday 12^th January 2026.

Wheldrake Parochial Church Council meeting held on Monday 12^th May 2025

Present: Mrs B Carter (Chair), Mr P. Botting, Mr N. Black, Mrs T Martin, Dr A Hodgson, Mrs A Dodd, Mrs R Smith, Mr K Jaynes (minutes) and Mr G Denby.

Apologies: Mrs M Rawet Mrs B Urwin, Mr E Smith, Revd. Debbie Long

	COMMENT	ACTION
18/25	Adoption of Minutes: The minutes of the PCC Meeting on 16 January 2025 and of the Extraordinary Meeting on 17 March 2025 were adopted unanimously following some minor corrections to spelling mistakes and punctuation.
15/25	Action Points: 03/25 (i) – School Governors: Mr P Botting updated the meeting about current vacancies for School Governors. 03/25 (ii) Allocation of Clergy and Other Expenses: Mr Jaynes had asked that these would be discussed as Agenda items on both Wheldrake PCC and CPCC meetings in May. There were no further Action Points from current PCC, CPCC, Extraordinary PCC and APCM meetings.
16/25	Correspondence: (i) – Diocesan FWO Financing Roadshow: The Diocese is staging a roadshow for PCC Secretaries and Treasurers during June to discuss FWO funding. Mr P Botting told the meeting that he aimed to attend the meeting at Heworth on 24 June. Mr K Jaynes added that he would endeavour to attend too. (ii) – E-mail from Catharine Grievson: Catherine asked that in addition to continuing our long-term support for Tearfund we would add Christian Aid as a charity for our support. This was agreed and Mr Botting will contact Catherine to confirm.	PJB
17/25	Treasurer’s Report: This had been circulated before the meeting. (i) – Correction to 2024 PCC Accounts: Mr K Jaynes confirmed that he had made an error on the accounts originally presented to the PCC but that this had been corrected before presentation of the corrected version at the APCM. The error was to the balance of the Raithwaite Loan received from the Liquidators. It should have been treated as a transfer from reserves but instead, since it was paid directly into our bank account, it was treated mistakenly as a cash receipt. The Examiner identified the error when he was checking the source and application of funds and the movement of cash between funds. The final accounts for 2024 had been recorded in the Return of Parish Finance following the APCM. Regarding the Return of Parish Finance, Mr P Botting noted that this now requested the PCC to provide not only Electoral Roll information but also ethnicity data, which was not widely available. Mr Botting agreed to take this to the deanery for discussion and a ruling. (ii) – Clergy and Administrative Costs: Allocation of these costs was covered at the Combined PCC Meeting immediately before this meeting. Mr K Jaynes to contact all Treasurers in the Rivers Partnership to discuss and where possible agree an equitable allocation. (iii) – Gift Aided Giving: Mr K Jaynes provided information on how this had declined over the previous two years as a number of major ‘covenanted’ donors had either died or passed away. He stressed that all donors were valued since their regular gifts enabled us to retain a base level of regular income that enabled us to budget more confidently. He asked that this becomes a discussion item on the next PCC Meeting and that all members give this some thought on potential solutions -e.g., Gift Days with QR Code access for donations, Publication of Church running costs in the new church and community news Connections, etc. (iv) – 2025 Six Month Budget Review: Mr K Jaynes noted that time constraints had made it impossible to prepare a detailed six-month progress report on the Budget figures. Instead, this would be circulated before the next meeting using June figures to make this more accurate.	PJB KJ KJ KJ
18/25	Fete Update: Mrs B Carter informed the meeting that few new volunteers for fund raising activities were coming forward, yet, in spite of this all the stalls were fully manned. Mr Botting would locate the Tombola drum and move the pews to maximise the open area in the Church. Set up would be during the morning, Ben Hodgson would be available for this but unable to attend during the afternoon.	PJB
19/25	Appointment of Officers: To simplify this process, Mr Botting outlined only those appointments which remained to be filled and requested members of the meeting to identify any positions that were either not noted or required review. Mr G Denby noted that he wished to retain his position with the chalice. Dr A Hodgson questioned here position as Band Leader when such limited use was now made of the church band. It was agreed that the band be retained for Christmas activity and we should seek other opportunities to call on the band. Mrs C Grievson was added for Christian Aid and Dr A Hodgson as Tearfund Quiz Organiser. Proposed by Mr P Botting, Seconded by Dr A Hodgson voted all in favour.
20/25	Warden’s Report: The report was distributed before the meeting and Mr Botting ran through the detail with updates where necessary: (i) Churchyard Trees – Letter of Complaint: David Randon has been asked to check and report back on the specifics regarding the trees outlined in the complaint. (ii) Churchyard Burial Spaces: The remaining space for conventional burials will probably be exhausted in the next 5 years. One solution could be to seek a change of use for the current area behind the church designated for green burial to mixed use. PCC Members are asked to contact Mr P Botting independently by e-mail with their thoughts on this policy. (iii) Copier and BT Internet Hub: Mr P Botting explained that the photocopier in the Church on lease from HAD-Copy was too large to be moved to the office upstairs in the Cottage. He has researched alternatives and would contact the company regarding a change in September. This was agreed. Mr K Jaynes is to contact BT to arrange a second hub to boost the broadband signal in the Cottage office.	PJB ALL/PJB KJ
21/25	Safeguarding: Mike Beresford has taken overall responsibility for managing the records and checks on all PCC and other church members in the partnership who should be trained and for some, have current DBS. He explained his new role in the earlier CPCC Meeting. All PCC Members are asked to ensure they allow access to their Diocesan Safeguarding training records and has produced a shoer video about how to do this. Dr A Hodgson Will review and update the Risk Assessment for the Fete and send a copy to Mr P Botting.	ALL AH
22/25	Insurance and Information Sharing: Nothing noted.
23/25	AOB: (i) Support for Martin House Hospice for Children: Mr K Jaynes told the meeting that he had received an appeal letter from Martin House for a gift to their Hydrotherapy Pool Appeal. This would benefit many children, often with complex disabilities, by helping them move and play in a therapeutic setting. Mrs B Carter said that she would expect a reasonable return from books donated for the fete and sold to Music Magpie. She suggested a donation of £50 on this basis. This was agreed. (ii) Help with Churchyard Maintenance: Dr A Hodgson raised this issue and, in spite of a Man Talk sponsored team activity on 12.06.2025, regular longer-term support remained difficult to find. Dr Hodgson offered to ask her son Ben, who organises Explorer Scout activities locally to see if such assistance could be incorporated into part of their programme for the King’s Scout Award. Mr Jaynes asked if we had any contacts with Young Offenders Services who could arrange work parties. It was suggested that Alison Stead, an Elvington PCC member might have a contact. Mr Jaynes agreed to contact her.	KJ AH KJ
	The Meeting Closed at 9.30pm with The Grace Date of Next Wheldrake PCC Meeting: 24^th July 2025

Wheldrake Parochial Church Council meeting held on Monday 24^th July 2025

Present: Dr A Hodgson (Chair), Mr P. Botting (minutes), Mrs M Rawet, Mr N. Black, Mrs B Urwin, Mrs A Dodd, and Mr G Denby.

Apologies: Mrs B Carter, Mrs T Martin, Mr E Smith, Mrs R Smith and Mr K Jaynes

	COMMENT	ACTION
24/25	Adoption of Minutes: The minutes of the PCC Meeting on 12 May 2025 were adopted unanimously following some corrections 15/25 – meeting in May should be meeting in July 17/25 – (iii) Gift Aided Giving – either died and passed away, should be either died or moved away. 18/25 19/25 Dr Hodgson questioned here, should be Dr Hodgeson questioned her. 21/25 Had produced a shoe video, should be had produced a short video
25/25	Action Points: 15/25 Allocation of expenses It was a greed that Mr Jaynes would broker a meeting with other benefice treasurers to take this forward and report back to CPCC. 17/25 – It was pointed out the QR codes are not working. 18/25 – It was recorded that the Fete raised £1,543 a splendid effort thanks to Mrs Carter. 20/25 – Churchyard trees – after investigation the trees that the neighbour was complaining about were not in the churchyard, so no further action required from the PCC.
26/25	Correspondence: All emailed correspondence circulate prior to meeting Dr Hodgson had received information about this years Tearfund big quiz. The PCC agree that they would like her to register. It was agreed to hold the quiz in church on November 14^th 7.00 for a 7.30 start
27/25	Treasurer’s Report: This had been circulated before the meeting. Dr Hodgson raised a query regarding the 66% and an issue with the mix up of lines. Dr Hodgson will make direct contact with the Treasurer The question was asked if a church gift day had been organised.	AH
28/25	Free Will Offer: This was deferred till the September meeting
29/25	Warden’s Report: The report was distributed before the meeting Mr Botting ran through the details with updates where necessary The PCC’s thanks were recorded for the work that the churchyard working party has done during the year. It was suggested that the advert for help could be broadened so that people from the village may feel welcome to come and help with the maintenance of the churchyard.
30/25	Safeguarding: Nothing to report
31/25	Insurance and Information Sharing: Tearfund big quiz Friday 14^th November from 7.00pm in Church Christmas fayre Saturday 22^nd November from 10.00am in Church
32/25	Information sharing
33/25	AOB: None
	The Meeting Closed with The Grace Date of Next Wheldrake PCC Meeting: 8^th September 2025 in the Cottage

	COMMENT	ACTION
11/25	Declaration of Interest: None
12/25	Correction and adoption of minutes from 16^th January 2025 The minutes were accepted as a correct record and signed by the Chair.
13/25	Action points from last meeting: A letter to the Deanery concerning a meeting about finances had been distributed to members. Also, there would be no change of policy regarding the safeguarding policy on Domestic Abuse; we would continue to require certification of the online program.
14/25	The Priest in Charge’s Report: The report had been circulated and was taken as read
15/25	The Deanery Partnership Report: The report had been circulated and was taken as read. You probably already know that the Deanery Partnership meets three times twice face to face and once a year on zoom, and we movie around the various parishes. The partnership has resolved to be a helpful resource to the parishes within its area. Tackling things which are common to all parishes. Some of these will be training, policy documentation, accessibility, sharing resources and skill shares. Finance and the Provision for people with disabilities were the last items discussed. Parishes were reminded through their representatives that there was help from the Diocesan office Generous giving team, they are available to support in whatever way a parish requests In response to Revd Darius’ enquiry at one of the meeting members were reminded about making our buildings as accessible as possible by provision of toilets, noticeboards at the right level, large print books, specialist ramps, hearing loops and other aids. There is a resource being developed for our LLMs and ALMs. A place online where ideas and services could be stored and shared. And a physical reference library has been set up where books may be borrowed. We continued our practice of three annual Deanery-wide services for Candlemas, Ascension Day and St Luke’s Day. These have all taken place in Wheldrake in order that they can be live-streamed for those unable to attend in person. They can of course be watched later via the Derwent Ings website. We still continue the practice of involving each of our parishes by having different teams from the benefices leading the worship from St Helen’s. There is provision for a half day quiet time in April and a full day in September The Deanery Prayer Calendar is regularly produced, encouraging us each to support our local parishes, learning of their areas of concern and supporting them with prayer. The LLM and Clergy have found that the annual afternoon meeting together is very useful Finally the monthly Deanery Evening Prayer sessions are ongoing.
16/25	Apportionment of shared Costs (Multiply and Office): Mr K Jaynes introduced the matter giving us details of costs for clergy expenses and administration which apply throughout the Partnership. Clergy expenses for 2023 were £3408 and for 2024 were £2427. These had been shared across the benefice on the following basis – Wheldrake 40%, Elvington 25%, Thorganby 15%, and Sutton& East Cottingwith 10%. Administration costs had varied but the current cost would be £5242. It was agreed that Mr Jaynes would liaise with the other treasurers in the Partnership to review the formula for sharing costs and report to a future meeting. It was agreed that discussion on the costs of the Multiply Ministry would be postponed until the next meeting.	KJ
17/25	Safeguarding: A presentation on Safeguarding was given by the Parish Safeguarding Officer, Mr M Beresford. The PowerPoint presentation is recorded below. Rivers Partnership – Safeguarding presentation “The Church is called to share the good news of God’s salvation through Jesus Christ. The good news speaks of welcome for all, with a particular regard for those who are most vulnerable, into a community where the value and dignity of every human being is affirmed and those in positions of responsibility and authority are truly trustworthy. Being faithful to our call to share the gospel therefore compels us to take with the utmost seriousness the challenge of preventing abuse from happening and responding well where it has.” Promoting a Safer Church; The Church of England’s Safeguarding Policy for children, young people and adults Policies and action plans • Safeguarding roles • Displaying safeguarding information • Activities Policies and action plans • Safeguarding policy approved annually • Action plan also approved annually • Other policies (eg social media, recruitment of ex-offenders) approved every two or three years Safeguarding Roles • Parish Safeguarding Officer • Churchwarden • PCC member • DBS Administrator • Activities Safeguarding Roles • Training (C of E online training) • Confidential Disclosure Form * • DBS checks * * All PCC members to provide confidential disclosure and DBS checks Display Safeguarding Information • Poster in every church • Website Activities (safeguarding) • Church activities • Non-church activities “Vulnerable Adult” An adult (a person aged 18 or over) who is receiving one of the following services: • Health care; • Relevant personal care; • Social care work; • Assistance with household matters due to age, illness or disability; • Relevant assistance in the conduct of their own affairs; or • Conveying due to age, illness or disability in certain circumstances. Church activities • PCC authorization • Risk assessment • Insurance cover • Role descriptions for leaders and helpers • Training/DBS for leaders and helpers • Follow code of safer working practice Non-Church Activities • PCC authorization • Hire agreement in place
18/25	Policy Revisions: None
19/25	Update plans for growth: No update
20/25	Any Other Business. The meeting agreed that the policy of giving booklets to primary school leavers in the Benefice should continue. Mr I Broster commented that the Parish Giving Scheme used at Elvington was excellent and well worth considering. It was noted that due to change in circumstances and the loss of a house for duty post the Deanery finances had improved With regard to the Suspension of Patrons’ rights it was noted that The Revd J Doyle-Brett would become Rector of the two Benefices in the Partnership. The licensing would probably take place in September.